At Mind Matters NE, we are dedicated to providing a safe and healthy environment for everyone involved in our services, including participants, staff, volunteers, and visitors. This policy outlines our commitment to health and safety in line with current UK legislation and best practices.

Purpose

The purpose of this policy is to:

• Ensure the health, safety, and welfare of all individuals involved with Mind Matters NE.
• Minimise risks to physical and mental well-being.
• Provide clear health and safety guidelines to staff and volunteers.

Scope

This policy applies to all staff, volunteers, participants, and visitors at Mind Matters NE.

Legal Framework

Our health and safety practices comply with the following legislation:

• Health and Safety at Work Act 1974: Outlines employer responsibilities to ensure safe working conditions.
• Management of Health and Safety at Work Regulations 1999: Requires risk assessments and control measures.
• Equality Act 2010: Promotes an inclusive environment for individuals of all abilities.

Principles

Our approach to health and safety is based on these principles:

1. Prevention: Identifying and addressing risks before they lead to harm.
2. Communication: Clear guidelines and information are shared with all staff, volunteers, and participants.
3. Participation: Encouraging everyone to be involved in creating a safe environment.
4. Review and Improvement: Regular assessment and policy updates to maintain best practices.

Responsibilities

• All Staff and Volunteers: Responsible for following health and safety guidelines and reporting hazards or incidents.
• Designated Health and Safety Officer: Oversees health and safety practices, provides guidance, and ensures policy compliance.

Risk Assessment

Mind Matters NE conducts regular risk assessments to identify and manage potential hazards. Staff and volunteers are trained to assess risks in their specific roles and to implement safety measures.

Incident Reporting

In the event of an accident or incident:

1. Immediate Action: Ensure safety and provide assistance as needed.
2. Reporting: All incidents must be reported to the Health and Safety Officer.
3. Documentation: Complete an incident report and record any relevant details.

Training

All staff and volunteers receive training to ensure they understand and can apply health and safety principles relevant to their role.

Review

This policy will be reviewed annually to keep practices up-to-date with legislation and best practices.

Contact Information

• Designated Health and Safety Officer: Ratan Singh
• Phone: 07865 352650
• Email: hello@mindmattersne.co.uk

Date Published: 1st May 2026

Next Review Date: 1st May 2027